Internet Hosted IMAP/POP and Exchange Email Hosting Services!

Internet Hosted IMAP/POP and Exchange Email Hosting ( securence.com/pop-imap-exchange-email-hosting ) is one of the extremely important aspects of the hosted email solution. Many users tend to forget the importance of email security spam filtering; this is why one should make use of Internet Hosted IMAP/POP and Exchange Email Hosting. There are different kinds of email options which can help you decide the right email hosting option. The three main types of email accounts are-

IMAP- IMAP stands for Internet Message Access Protocol is one of the best choices for people with email accounts that need to be synchronized between multiple devices. This is highly functional email account due to the great syncing facility.

The advantages of Internet Message Access Protocol (IMAP) are-

1. Full message syncing facility

2. Multiple devices and client support features

3. Flags and to-do items sync easily

4. Messages saved on the server and downloaded to every new account are easily accessible to the user on different systems

5. Very simple to enable and use

The disadvantages of Internet Message Access Protocol (IMAP) are-

1. Since messages are stored on the server, space can be a matter of concern

2. Syncing issues can arise at times

3. If multiple people are using the same account, message syncing can create a whole lot of confusion

4. Not supported by all types of email providers

POP- POP stands for Post Office Protocol. Post Office Protocol is the simplest form of email account, which is highly popular among the users due to its simplicity. Post Office Protocol can work only with a single device and can be very limited use on a mobile device such as smartphones and tablets. If the account is active on a laptop, then the emails will only be active on the laptop. If you try to access them via POP on any other device ( securence.com/blog ), it won’t be available.

The advantages of Post Office Protocol are-

1. Email downloads to one location, keeping only a single copy

2. Easy to set up

3. Extremely popular choice

4. In case of email accounts with more than one user, each email only goes to the first person to open it.

The disadvantages of Post Office Protocol are-

1. No message syncing facility

2. Once the email is downloaded, it disappears from the server automatically

3. No contact, calendar, or data syncing options

Exchange Email Hosting- This hosting facility is special professional email system designed for business purposes. This hosting service can sync contacts, calendars, emails and more across all modern devices, from tablets to desktops to phones.

The advantages of Exchange Email Hosting are-

● Full email message syncing

● The changes can be done within the server’s domain

The disadvantages of Exchange Email Hosting are-

● Expensive in nature

● Difficult to set up this account

Things to Know About Hosted Exchange Solutions

Microsoft Outlook is one of the most used email clients in the world. Business organizations especially rely on this email solution given that it’s one of the most popular and one of the best email solutions out there. Apart from email there are many other integrated solutions like calendar, meeting, tasks, messaging etc. that are interlinked with the primary email account. To access this service, business organizations must host their data from the application using a server. They can either host their own server or make use of ( securence.com/solution/hosted-exchange ) hosted exchange solutions. In this article we will talk about the latter approach, know all about it and talk about the benefits it offers to business organizations.

What are Hosted Exchange Solutions?

They are nothing but solutions that enable business organizations to use Outlook services without having to host their own email server. Servers are high maintenance IT solutions that need initial investments and a dedicated IT team to maintain them. Companies that don’t have the capabilities to make this initial investment or maintain an email server on their own can take the help of third party vendors who offer hosted exchange solutions.

What are the benefits of this service?

Apart from not having to host your own email server, there are many other benefits of hosted exchange services. Business organizations can make use of these benefits to increase their efficiency, cut down their costs and still use the best email solution available.

1. High ROI

The problem with having on-premise solutions is that they incur a lot of costs apart from the initial investments made. Cost of license, anti-virus, anti-spam software, maintenance of the server, salary of the IT maintaining the server, repairs etc., the list is endless. With hosted exchange solutions you don’t have to worry about any of these costs and earn your payback within months.

2. Scalable

Another advantage of hosted exchange solutions is that they don’t have scalability issues. Whether your requirement increases over time or decreases, you can avail all the email services that you need for your organization as per your requirements. You won’t be able to have this flexibility when you host your own email server.

3. Additional Email Services

Apart from providing hosted exchange solutions, the email service providers offer many other services that you might be interested. Spam filtering services, internet security services ( securence.com/blog ), email continuity services are few of the most common services you can expect from these providers. These providers can be your one-stop solution and also offer you a discount if you take up multiple services.

4. No Downtime

Email downtime is one of the pressing issues in business organizations. Not having email services even for a few hours can result in losses for many business organizations. The providers offering hosted exchange solutions employ the best, enterprise-class infrastructure, have the best IT teams working on it to ensure you have 100% uptime.

Everything About Hosted Exchange Solutions

Emails are sent and received over email servers and generally big organizations have their own email servers to facilitate the organization’s operations. However, small and midsized companies might find it difficult to have their own email servers as it involves a lot of installation and maintenance expenses. Hosted exchange solutions ( securence.com/solution/hosted-exchange ) are a great alternative in these situations where service providers offer and host Microsoft Exchange Servers for business organizations. If your organization uses a lot of emails, this article is for you. Read on to know all about hosted exchange solutions and the benefits it offers to business organizations.

1. Full Maintenance

First and foremost, you don’t have to worry about the maintenance of the server. Email servers require maintenance and always need an IT team to look after its operations. When servers breakdown you won’t be access emails for hours and also incur losses if you are missing out on important mails. When you have hosted exchange solutions all the maintenance is done by the service provider and there won’t be any issues of email discontinuity.

2. Other Applications

Emails are not the only things you get with these hosting solutions. Along with emails all your calendars, contacts, tasks and meetings that are associated with the emails are also hosted by hosted exchange solutions. So you don’t have to worry about having a separate system for all the other applications apart from emails. Having all of your emails, calendars and contacts under one system interlinked with one another is the idea of an ideal email system.

3. Easily Scalable

Each company has its own requirements and these requirements increases/decrease over time. When you are hosting your email server by yourself, it is an additional task to accommodate the increasing requirements. However, when you are taking the help of hosted exchange solutions, you don’t have to worry about scaling your email server. The service provider will accommodate your requirements, big or small immediately.

4. Other Services

The service providers also offer other email related services including email archiving, email filtering and email encryption. These services can be used to store old emails, avoid spam and secure your private emails respectively. When you contact the service provider for hosted exchange solutions you can also get these additional services implemented required.

5. Unlimited

Lastly, there is no limit on the mailbox size or the number of users. You can send and receive as many mails you need and any number of employees can use email services. You can store unlimited number of aliases ( securence.com/blog ), public folders and distribution groups without any limitation. You can also retrieve the mails that you have deleted within a two-week period.

Feature Rich Email Archiving solutions Helps Store your emails for Increased Productivity

With email archiving solutions, businesses are able to reduce the stress on their servers, employees, and achieve higher performance for improved productivity. Without an effective message archiving system in place, organizations may have to lose their intellectual property when forced to delete old emails to be able to accommodate new emails, or spend further by investing in acquiring more server space.

When you subscribe to a message archiving system, you move your mails to an off-site server, you do not have to delete your important communication or invest heavily in on-site hardware. It also relieves the stress of the primary server, and helps employees concentrate more on business than organizing their email.

The modern email archiving ( http://www.securence.com/Email-archiving ) solutions come with a host of basic and value added services to help your data stay safe, secure, and contribute to the growth of your business. The plethora of options available when shopping for message archiving system makes the decision making process a tough one. You need to take the opinions of many departments such as legal, compliance, user community before you decide on a particular solution.

• Easy Access : Ease of access may be the primary demand from the end-user community. You should be able to access the emails you move to an offsite server. The email archiving system should follow an easy to use interface, robust yet easy to retrieve indexing system to help you gain complete control over the data on one hand, and securing it from unauthorized access to internal or external parties.

• Reliability : You may move business critical emails to an off site server, but you still may need these emails for reference, etc., and so when selecting an email archiving solution you need to make sure that the service provider offer maximum uptime, almost 100% uptime. Maximum uptime ensures availability of information all the time helps improve productivity and enhance business opportunities.

• Compatibility : Make sure the message archiving system you subscribe to is compatible with your existing infrastructure, and hardware. A compatible system will ensure that you can migrate, access your emails with installing any new additional hardware, software ( http://www.securence.com/Hosted-exchange-solution ) or training your employees, IT Department.

• Ingest All Data : Email archiving is all about storing your emails to empty space on the primary server. Hence, the archiving solutions you select should be capable of storing the past emails, emails that your business received before installing the archiving system, and the current emails, as well. In addition, the system should be compatible with any format of storage and be able to store attachments in any format.

• Compliance : Adherence to various government and industry regulations is an important reason for email archiving. Make sure the archiving solutions you select confers to industry standards such as HIPAA, Sarbanes, etc.

How to Choose an Email Archiving Service?

In business organizations, every employee will have a dedicated mailbox and each day thousands of mails are exchanged in these mailboxes. The reliance on emails is so much that storing all mails is indeed a challenge for business organizations. Each mail is important and needs to be stored for reference or for compliance. Either for data recollection, or to stay compliant with data storage legislations or for legal issues, archived mails are essential for a business organization.

However, storing an immense amount of mails along with their attachments gets tasking. Managing email archiving ( www.securence.com/Email-Archiving ) completely in-house is something only big organizations can pull off. Not just small and medium sized businesses but even big corporations are considering outsourcing these services to third party vendors. In this article we will discuss how to choose an email archiving service and also learn how archiving works in brief.

How does archiving of emails work?

The basic idea of archiving is pretty simple; transfer all the old mails inside the email server to a physical storage unit in an organized and indexed manner. Apart from storing these mails, another important feature of email archiving is that these mails are indexed into particular categories, arranged in a particular fashion and enabled to be discovered within seconds. E-discovery becomes very beneficial when the amount of mails saved is immense and it is impossible to search a particular mail without indexing. Be it keywords, date, range or any other filtering technique, digging up older mails of each mailbox becomes incredibly simple with archiving.

How to Choose an Email Archiving Service?

1. Storage

This is no doubt the first parameter you should be considering while choosing an archive service from a third party. Consider the storage limit they are offering you, the safety standards they are employing to ensure that the transfer is fool proof and lossless. Ask if the provider is offering a cloud-only archiving or journaled-only archiving or both.

2. Encryption

Data security is an important consideration to make while choosing an email archiving service. There is a great chance that the third physical storage where your mails will be archived is hacked and all the data is stolen. Thus ensure that the service provider follows strong encryption standards during the transfer and storage.

3. Disaster Recovery

Given that the data is moved from your servers to a physical storage, you can’t risk losing your data due to an unprecedented disaster like a data hack or a natural calamity. Thus consider only those email archiving service providers who store at dual locations that are off-site. Also the archive should always be running making real-time storage and devoid from any hardware failures. Choose a provider who can guarantee these things along with the service.

4. Deployment and Usage

Lastly, the deployment and usage must be as effortless as possible. The email archiving service must be directly integrated with your existing mail system ( www.securence.com/Solution ) and there should be no need for an alternative. The service must begin within hours after the provisioning is provided and the user interface should be so simple that it doesn’t require any training.