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Hosted Exchange Solutions – Perfect for Small-scale Businesses

Choose a Proficient Hosted Exchange Solutions Provider

There will be several Hosted Exchange Solutions service providers, who assert that they provide matchless service to their clients. However, when coming to the reality, many don’t possess the required facilities or technical expertise for the same. What they actually do is to hire third-party operators’ facilities as an alternative to their own data center. Here, you can clearly see that there will be no proper security for the client’s data. The confidentiality of the data will be at risk. Considering this pragmatic fact ( securence/hosted-exchange ), one must be fully realistic as regards the selection of a provider for Hosted Exchange Solutions. Own data hub, managed by the most relevant and latest hi-tech means is a must for the provider. Such a provider is dependable. By contracting these companies, you can make certain that the data remains secure. You can expect professional and sincere service from them. They will note each company’s requirements and apprehensions, and will take care of the private data with due care. You can expect maximum commitment from such specialized providers, and there will be absolute accuracy, because of the technical perfection. Companies will get the right solutions.

Hosted Exchange Solutions Provider - Benefits

• Businesses can enjoy all-inclusive administration services. The provider will see that all the entailed tasks are perfect and up to the mark. There will be flawless monitoring.

• The email filtering will be of top-class. Your inboxes will be totally free from all types of online threats. The most appreciable thing is that companies will not have to pay any extra amount for the same.

• The email filtering consists of avoiding the attacks of viruses, spams, and stops phishing.

• The immediate recovery of messages is another benefit. The filtering process of inward and outward messages will be stable.

• The numerous layers of filtering processes and the comprehensive administration interface make the system even more powerful.

• The control panel is simple, and all users appreciate this trouble-free nature. There is usage convenience and the much-desired adaptability.

• Users will not have to depend on any third-party applications for data administering. The integration of public folders makes sure this.

• Anytime Anywhere Access – Users will be able to open the database at any time and from anywhere. They can make use of the collaboration functions, personal calendars, group scheduling, emails, etc., via web browsers.

Search through the Internet

Finding out a professional Hosted Exchange Solutions Provider Company is not that much tough these days. You can use the internet platforms for this. Having said that, you will find a lot of such service providers ( securence.com/blog ), and hence, you must be cautious in selecting one. The genuineness and the dependability are the main points that you will have to consider while selecting one.

Spam Filtering – Companies Must Pick Reliable and Skilled Providers

Spam Filtering

In our time, the wild inflow of unwanted emails creates practical nuisance for almost all companies. Moreover, this holds back or slows down the normal working of the organization. Spamming has become very common, and the assistance of specialized spam shield providers is imperative for successfully resisting this online threat. By using an effective spam filter system ( www.Securence.com/Spam-filtering ), one can prevent such spam mails out of the inboxes and make them clear. Spam filtering is a technical service, intended to block all spam emails entering into the inboxes of the users. Apart from blocking the unsolicited emails, spam filters will also check and prevent the inflowing of virus-infected emails. As soon as such an email enters the spam filters server, the checking process begins automatically. Thus, all the possible threats like the worms, viruses, or other malicious contents and attachments are spotted out instantaneously and kept away from the inboxes of the user.

Advantages

• Companies can keep away the spam emails and augment the capacity and efficiency of their mail boxes. This will enhance the overall quality of organizational communications and will put the company activities in the right track.

• There will not be any need for manual checking, and this will reduce the manpower requirement. Companies can use the left over man-hours for other productive works and indirectly cut the operational expenses.

• There will be no phishing scams. This ensures security.

• The inexpensive trait is another benefit. Entrusting the task of spam filtering to professional providers will be highly profitable for companies than using the company workforce for doing the same thing.

Why Pick an Expert Provider?

A spam message can originate from a hijacked system, or a virus-infected system, and this can be on a business or consumer network. These days, experts, who are technically perfect, create many of the spam messages. They will have thorough awareness, regarding the functioning of computer and the internet world. Such spammers make use of both HTML and text message spamming techniques. In addition, spam mails often have integrated features that will help them to get away from the clutches of spam filters. For detecting the same and denying the entry, there is the need for applying super filtering methods.

Choose a Skilled Spam Filtering Provider

There will be plenty of such spam control and email protection providers anywhere in the world. However, while selecting one, companies must consider the technological expertise, the dependability, and the practical experience. Only when all these three factors combine ( https://www.securence.com/blog/ ), you can expect to get satisfying spam filtering service. The provider must have global experience in providing the service to enterprises, government institutions, schools/colleges, small businesses, etc. The provider company must be capable of providing integrated anti-virus and anti-spam solutions. Besides, the endorsement for reliability from the customers is a must.

Email Encryption Services - Essential for Effective Business Communication!

Email encryption involves encoding the contents of an email message to protect it from potential malicious users reading the sensitive information available on the emails. It involves a way of encryption where only the recipients can read the mail.

Emails are a medium of communication which is very vulnerable to misuse if read by an unauthorized user when they are sent over by unsecured public networks. Even if emails are sent over a secured network there is always a possibility of it being intercepted by others using your credentials. Encryption of emails ensures that while the email travels from the source destination to the designated recipients ( Securence/email-encryption-services ), the contents cannot be read even if it has been intercepted by someone.

What should you encrypt?

There are three primary things you should encrypt. They are

o Connection of your email provider

o The actual email messages, i.e. the contents of the email

o The stored or archived email messages

When you encrypt the messages before they are send across the network it ensures that if any hacker tries to hack the email before they are received by the recipient they cannot read the contents of the email.

If the hackers successfully gain access to your password protected accounts, encryption makes sure that the content of the encrypted emails remains unreadable.

How does an email encryption work?

An email encryption works in two ways- public key and private key:

If someone wants to send you an email message they need to encrypt it using the public key

The private key is only for your usage. It is used to decrypt a message that you have received. If hacker’s gains authorized access to your email, without using the private key they cannot decrypt and read the contents of the email.

It is very essential to sign all emails with a private key encryption for safe and secure communications over the public and private network.

Significance of email encryption

As technology is advancing in the modern times, so are the numbers of hackers and cyber crime. Very confidential information sent over emails can be misused if hacked and create havoc. Hence the need to secure online communications is a necessary today:

Protection of necessary information

An Email encryption service secures the privacy of your messages. It also aligns with the state and federal law which requires secured communications of critical data.

Email compliance

Encryption of emails is recommended or made mandatory by most organizations to keep data safe and secure. For example the CJIS security policy makes it mandate for all data leaving the secured network connection to be encrypted. The foreign and domestic governments exchange a vast amount of data. It is mandate in their organizations to use highly secured data encryption programs ( Securence/hosted-exchange-solution ) to protect the critical data about the nations.

Aids in authentication

When an email is hacked, the hacker may use the encrypted message and misrepresent of the parties or trick the recipients of the emails to disclose important and confidential information. Hence it is necessary to encrypt all emails being shared over a network.

Using Email Filtering Services for Businesses

Emails aid business processes superbly. But they also bring in a lot of threats for organizations in terms of data leaks, phishing, and viruses. Email security services ( Securence.Com/Email-filtering ) can prevent the malicious mails from reaching your organization.

Through services like advanced email filtering, you can ensure that your business is always protected from dubious intentions of the spammers. But there is more to email filtering than simply preventing spam emails to reach your organization.

Here are some tips to use email filtering services in the right way to benefit your business.

Choose a service that offers protection from both inbound and outbound email threats. Organizations pay a lot of attention to inbound email risks but often fail to pay any or adequate heed to outbound email threats.

Just like incoming emails can bring in viruses; outbound emails can be misused to distribute malware from your servers. Employees can erroneously send confidential information or use risky language in outbound emails. Healthcare and financial companies need to be extra careful about using certain words or language style when sending company emails due to compliance regulations.

Whether the errors are unintentional or intentional, security threats sent through your company servers can affect your reputation and even create legal problems for you.

Inbound email filtering features to look for –

Select a service that uses the most advanced technology for email filtering. See if the prospective service providers use one or multiple methods to check emails for various threats. If an email filtering service doesn’t employ the latest measures to keep up with the spammers then the benefits they offer are greatly reduced.

Outbound email filtering features to look for –

Choose a provider that offers the most cutting-edge spam filtering to stop any spam email from being sent using your company servers. Look for features such as keyword scanning to prevent confidential documents from being sent through your company emails. The ideal outbound email filtering service must include multiple layers of filters for optimal levels of security.

Ensure that the service provider offers excellent technological support and customer service. Today businesses operate in multiple time zones. Employees, clients, and vendors are constantly sending and receiving emails from around the world. The monitoring of emails thus must also occur on a 24/7 basis.

You may also need support from their customer service department from time to time to resolve issues related to email filtering. So, constant support and quick response time from your service provider are essential features to consider in your selection process.

Check if the service fits within your organizational budget. There is no use opting for a service to prevent email threats if it is very costly or doesn’t justify the costs when compared with features on offer.

It is possible to find email filtering service providers ( Securence.Com/Solution ) that offer low-cost enterprise solutions that are adequate for companies of all sizes and industry.

Email filtering can also help organizations reduced costs of bandwidth use and reduce the workload of the IT personnel.

Internet Hosted IMAP/POP and Exchange Email Hosting Services!

Internet Hosted IMAP/POP and Exchange Email Hosting ( securence.com/pop-imap-exchange-email-hosting ) is one of the extremely important aspects of the hosted email solution. Many users tend to forget the importance of email security spam filtering; this is why one should make use of Internet Hosted IMAP/POP and Exchange Email Hosting. There are different kinds of email options which can help you decide the right email hosting option. The three main types of email accounts are-

IMAP- IMAP stands for Internet Message Access Protocol is one of the best choices for people with email accounts that need to be synchronized between multiple devices. This is highly functional email account due to the great syncing facility.

The advantages of Internet Message Access Protocol (IMAP) are-

1. Full message syncing facility

2. Multiple devices and client support features

3. Flags and to-do items sync easily

4. Messages saved on the server and downloaded to every new account are easily accessible to the user on different systems

5. Very simple to enable and use

The disadvantages of Internet Message Access Protocol (IMAP) are-

1. Since messages are stored on the server, space can be a matter of concern

2. Syncing issues can arise at times

3. If multiple people are using the same account, message syncing can create a whole lot of confusion

4. Not supported by all types of email providers

POP- POP stands for Post Office Protocol. Post Office Protocol is the simplest form of email account, which is highly popular among the users due to its simplicity. Post Office Protocol can work only with a single device and can be very limited use on a mobile device such as smartphones and tablets. If the account is active on a laptop, then the emails will only be active on the laptop. If you try to access them via POP on any other device ( securence.com/blog ), it won’t be available.

The advantages of Post Office Protocol are-

1. Email downloads to one location, keeping only a single copy

2. Easy to set up

3. Extremely popular choice

4. In case of email accounts with more than one user, each email only goes to the first person to open it.

The disadvantages of Post Office Protocol are-

1. No message syncing facility

2. Once the email is downloaded, it disappears from the server automatically

3. No contact, calendar, or data syncing options

Exchange Email Hosting- This hosting facility is special professional email system designed for business purposes. This hosting service can sync contacts, calendars, emails and more across all modern devices, from tablets to desktops to phones.

The advantages of Exchange Email Hosting are-

● Full email message syncing

● The changes can be done within the server’s domain

The disadvantages of Exchange Email Hosting are-

● Expensive in nature

● Difficult to set up this account